The 2019 Constitution
For the official document, click on here to download.
ARTICLE I – Name
The name of this organization shall be: Short Film Club
The organization is a student organization at the University of North Texas.
ARTICLE II – Objectives
The Objectives of the organization shall be:
To promote interest and education in short films and filmmaking.
To provide fellowship among students and faculty.
To represent student needs and wants concerning short films.
To provide a forum for the presentation of innovative ideas to the benefit of the university community.
ARTICLE III - Governing Rules and Regulations
This organization shall comply with all University Policies (including the Code of Student Conduct) and procedures, as well as local, state, and federal laws.
The most current version of Robert’s Rules of Order shall be the parliamentary authority for all matters of procedure not specifically covered by this constitution.
ARTICLE IV - Membership
Membership in this organization is limited to any student service fee-paying student currently enrolled at the University of North Texas.
Membership is open to all students without regard to race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, age, political affiliation, disability, marital status, ancestry, genetic information, citizenship, or veteran status.
Active members are those who participate in Short Film Club activities including but not limited to meeting attendance, Short Film Club events, sanctioned productions, and activity in the Short Film Club online community.
Only active members are eligible to vote.
ARTICLE V - Officers
To be eligible to serve as an officer of the organization, an active member shall possess (at the time of election and during their term of office) at least the minimum requirements regarding enrollment, GPA, and disciplinary standing as stated in UNT Policy 07.019 (Student Organization Policy).
An active member who fails to meet any one of the requirements is automatically ineligible to serve as an officer, and will lose their current position, until all criteria are met.
An eligible officer must be an active member for at least one semester prior to running for office.
Election and Officers
The nomination and election of officers shall occur annually at membership meetings held in April.
The officers of this organization are president, vice president, records officer, marketing officer, and treasurer.
Officers are elected by anonymous written ballot, with each present active member casting a vote. A plurality of votes will constitute a victory.
Election of the officers will take place at the last general meeting of the spring semester.
Officers will assume office for the period of one year.
If elected, all officers must become active Ambassadors in the Media Arts Department.
Officer Titles and Duties
Serve as the official representative of organization.
Supervise and coordinate the activities of the organization. Organizes special committees.
Serve as the liaison between the organization and University community.
Call regular and special meetings and presides over meetings of the organization.
Presides at meetings.
Prepares agenda for meetings.
Maintain communication with Student Activities and ensure that all organizational information, including registration, is current.
Ensure that all officers are performing their duties as defined in this Constitution.
Keep advisor informed of activities and functions of the organization.
Be familiar with UNT policies (especially 07.019 Student Organization Policy and the Code of Student Conduct) as they relate to student organizations and communicate them to the organization as needed.
Provide all documents and records pertaining to their responsibilities to the newly elected President.
Assign special projects to officers and delegate further executive responsibilities to officers.
Approves leadership appointments made by other officers and members of leadership.
Appoints positions in which nobody was initially elected.
Liaison to Eagle’s Nest Inter-Organizational Council.
Assume the President’s responsibilities in their absence.
Assist President in their duties.
Plan and be responsible for all retreats and training of the organization.
Provide all documents and records pertaining to their responsibilities to the newly elected Vice President.
Perform other duties as directed by the President.
Assumes President’s position in the event of a Recall.
Maintains accurate and current information of the organization and membership.
Documents meetings and events through various mediums.
Collects and archives educational material and media created by officers, leadership, and members including but not limited to short films, produced screenplays, television episodes, etc.
Keeps accurate minutes of special meetings and forwards copies to officers.
Keeps attendance records for all Short Film Club meetings.
Responsible for maintaining and updating Short Film Club website.
Provide all documents and records pertaining to their responsibilities to the newly elected Records Officer.
Performs other duties as directed by the President.
Notifies all members of meetings.
Maintains all social media outlets and the Short Film Club website unless otherwise delegated to another officer.
Creates graphics for meetings, events, etc.
Assists president and vice-president to coordinate activities.
Provide all documents and records pertaining to their responsibilities to the newly elected Marketing Officer.
Performs other duties as directed by the President.
Produces a yearly promotional reel that represents activities coordinated by the Club.
Maintains accurate and current account of all organizational funds.
Responsible for dispensing of funds in accordance with goals and programs established by cabinet vote.
Serves as the primary signatory on financial accounts.
Seeks out other income and fundraising opportunities.
Provide all documents and records pertaining to their responsibilities to the newly elected Treasurer.
Performs other duties as directed by the President.
Recall for Officers
Officers are subject to recall for malfeasance in office.
Recall procedures begin at the request of five active members.
A preliminary hearing occurs at a leadership meeting with all of leadership in attendance for the presentation of evidence from all concerned parties. Both parties will receive equal time not to exceed 30 minutes each. Immediately afterwards, all anonymous ballots must be casted without debate. The minutes and ruling from the hearing publishes at the next scheduled general meeting.
A majority of those active members voting in a recall at the end of the hearing is necessary to remove an officer.
In the event the votes result in a tie, the officer is removed.
The officer in question reserves the right to forego a hearing at the cost of their current position.
An Election for the vacant position must be held no later than 10 days after dismissal.
ARTICLE VI – Meetings
Meetings will be open to all organization active and inactive members, faculty, and the Student Activities and Organizations representatives. The officers must give a notice of at least 2 weeks prior to all meetings. The meetings are organized and controlled by the officers and active members.
Every week Short Film Club will hold a General Meeting, a Writing Workshop, and a Production Workshop. The dates and times of each meeting will be decided before the start of the regular semester by leadership. Any cancellation, change of time, or change of location must be made known to the public a minimum of 72 hours before the event would begin, with exception of emergencies.
Officer meetings shall be held bi-weekly during the academic school year.
Meetings are open only to officers.
Officers are allowed one vote per motion.
The quorum required to conduct business is a majority of the officers.
An absent officer may readdress a previously discussed issue at a future meeting.
Unless otherwise stated in this constitution, a motion is considered passed with a majority vote.
ARTICLE VII – Advisor
Eligibility and Selection
The advisor shall be selected by the officers.
To be eligible to serve as the advisor, the person must be a full-time UNT faculty or staff member.
The advisor has no term limit as long as they remain eligible.
Perform the responsibilities listed in UNT Policy 07.019 (Student Organization Policy).
Has no voting rights within the organization.
Be available to officers and members for consultation, advice, counsel, and as a resource.
Be familiar with and provide guidance on university policies and Student Activities procedures pertaining to student organizations.
Meet regularly with the President.
Sign and/or approve required Student Activities and university paperwork.
Attend the organization’s meetings and activities when necessary.
Keep open lines of communication with Student Activities on matters of concern, regarding the student organization.
Removal and Vacancy
If the organization wishes to remove the advisor, the advisor will be notified in writing of the possible removal at least 72 hours prior to the vote and will be allowed to address the officers in order to relate any relevant defense prior to the voting for removal.
Upon a majority vote of officers, the advisor will be removed from their duties.
In the event that an advisor is removed or resigns, a new advisor shall be elected within 15 school days. A change in advisor information should be immediately reported to Student Activities.
ARTICLE VIII – Finances
Dues and other fees, as well as the collection schedule, may be set by a majority vote of active student members.
Organizational funds may be spent on items such as office supplies, events and activities, publicity, travel expenses, and conference fees, but will not be used for anything illegal under University policy or local, state, and federal laws.
The Treasurer and President shall be responsible for ensuring the payment of all debts accumulated by the organization.
It shall be the responsibility of all account signers to change contact information, as well as assist in the update of new account signatures with the organization’s financial institution within 30 days after each election.
In the event that the organization ceases to exist, any funds remaining in the organizations’ bank account shall be donated to the Habitat for Humanity of Denton County.
ARTICLE IX – Voting
This constitution and by-laws may be amended by a 2/3 majority vote of those voting, a quorum being present.
Voting on amendments must be conducted after a minimum notice of 2 weeks.
ARTICLE X – Not-For-Profit Statement
This is a not-for-profit organization.
ARTICLE XI – Statement of Non-Discrimination
This organization shall not discriminate on the basis of age, color, ethnicity, gender, national origin, disability, or handicap, race, religion, sexual orientation, veteran status. This policy will include, but is not limited to, recruiting, membership, organization activities or opportunities to hold office.
ARTICLE XII – Financial Obligations
A majority of voting members of the organization may determine reasonable dues and fees assessed to each member at the beginning of each semester. A specific member of members, designated by the organization shall be responsible for payment in full of all debts accumulated by the organization not covered by funds on deposit.
ARTICLE XIII – Statement of Non-Hazing
This is organization will not engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending the institution.
ARTICLE XIV – Compliance with Campus Regulations
This organization shall comply with all campus policies and regulation and local, state, and federal laws.
ARTICLE XV – SHORT FILM CLUB BY-LAWS
Additional Leadership positions
Writer’s Workshop Committee
Writer’s Workshop Committee will consist of one head and a minimum of three committee members determined by plurality vote at the last general meeting of the Spring Semester.
Writer’s Workshop Committee members will lead the Writer’s Workshop Meetings.
Writer’s Workshop Committee members are responsible for workshopping members’ scripts and providing beneficial feedback.
Production Workshop Committee
The Production Workshop Committee will consist of one head and a minimum of three committee members determined by plurality vote at the last general meeting of the Spring Semester.
Production Workshop Committee members lead the production workshop.
Production Workshop Committee members are responsible for assisting members in the technical skill associated with filmmaking.
Keep it Short Producers
The Keep it Short Producer(s) (2 maximum) will be determined by plurality vote at the last general meeting of the Spring Semester.
Keep it Short Producers maintain the relationship between filmmakers, ntTV, and the Short Film Club.
Keep it Short Producers are responsible for producing and marketing content which highlights the filmmakers and their short films.
Keep it Short Producers must produce a minimum of five episodes by the end of each semester.
Member Relations Chair
Member Relations Chair is determined by plurality vote at the last general meeting of the Spring Semester.
Member Relations Chair maintains the relationship between the Short Film Club leadership and its members.
In charge of recruitment and retention of prospective and active Short Film Club members, respectively.
In charge of booths and displays for promotional and recruitment events, including but not limited to Orientation, Transfer Orientation, and Mean Green Fling.
Member Relations Chair is responsible for coordinating social events meant to improve engagement, attendance, and attitude between members of the Short Film Club.
Member Relations Chair must plan and execute two social events per each semester, one of which must be within the first month of each semester.
Performs other duties as directed by the President, Treasurer, and Marketing Officer.
Resource Chair will be determined by plurality vote at the last general meeting of the Spring Semester.
Resource Chair is responsible for maintaining upkeep and growth of Short Film Club’s resources including but not limited to equipment, prop closet, casting book, etc.
Responsible for cataloguing where material resources belonging to Short Film Club have been distributed.
Must utilize proper legal procedures regarding private information regarding rentals.
Must give receipts to Treasurer when purchasing and repairing equipment.
Media Arts Festival Producer
Media Arts Festival Producer will be determined by plurality vote at the last general meeting of the Spring Semester.
Responsible for appointing team of (3) producers to run Media Arts Festival.
Liaison to Media Arts Department and Short Film Club.
Point of contact for Department of Media Arts.
Responsible for creating deadlines and contacting outside parties involved with Media Arts Festival including but not limited to judges, filmmakers, Marketing Officer, President, and Records Officer.
Runs social media accounts and handles marketing and promotions for Festival.